Website Hospice Alliance

Reports to: Director of Clinical Operations
Hours: 7am to 3:30pm – 1st shift

Part-time position working 40 hours every 2 weeks

Notes: This is part-time position that works on opposite days of the other coordinator. Both coordinators will assist with coverage when the other is on PTO and work at least four hours on the day(s) the other coordinator is off to ensure the department is staffed Monday to Friday.

GENERAL DESCRIPTION

SUMMARY

The Medical Supplies Coordinator is responsible for the inventory management and replenishment of supplies. This includes ordering, stocking, filling orders and conducting an ongoing inventory of supplies to ensure supply demands are being met. The Medical Supplies Coordinator is responsible for assisting all vendors with access to the building, HVAC, fire, ceiling, panels, electrical, etc.

Physical Demands

Ability to lift a minimum of 35 pounds and ability push/pull a minimum of 35 pounds, which includes the lifting, pushing and/or pulling of medical supplies and equipment

Work Environment

Work is performed in an office environment with the supply room being in the basement of the building.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Completes ongoing and an annual end of the year inventory of medical equipment and supplies.
  • Maintains an organized, clean, efficient work area and stores supplies according to product guidelines.
  • Works with vendors and maintains a just-in-time current inventory by ordering medical & office supplies as needed without having too much surplus or running out of items Research vendors and orders from those who provide quality supplies while keeping costs under control.
  • Research vendors and orders from those who provide quality medical & office supplies while keeping costs under control.
  • Processes employee supply orders, refills supply bins according to guidelines and distributes nursing bags to new employees.
  • Assists the Facilities Specialist performing general building and grounds cleanup and maintenance (i.e. Watering of plants, shredding bins, salting, shoveling entrances, assisting with Emergency Preparedness drills).
  • Mail: responsible for dropping off/picking up mail in the mailbox daily. Delivers incoming mail following established protocols.
  • Postage Meter: contacts vendor with any issues, troubleshoots, orders supplies, notifies Finance Director or A/P Coordinator if postage needs to be added.
  • Other duties as assigned.

EDUCATION AND/OR EXPERIENCE

Professional Qualifications

  • Minimum of a H.S. Diploma or GED.
  • General office experience
  • Working knowledge of Microsoft Office and ability to work in excel to create, maintain and update inventory files.
  • Prior experience working in a medical setting